Our Features.

Habu is used across a workspace to create smooth, seamless experiences for all kinds of users. Check out the sections below to find out more info.

Members
Management
Billing
Members
Management
Billing
Your members define your workspace. So it makes sense that making things simpler for them makes life simpler for you, and Habu provides the tools to do exactly that.

Member-focused User Area

The Habu User Area is an intuitive, powerful, and elegantly designed resource offering members autonomy and liberating you from a huge range of day-to-day tasks. Your customizable workspace dashboard allows all workspace users – not just members – to see what's going on with their account at a glance.

Our focus on user-friendly design ensures that your users can make bookings and check in, top-up allowances and access any of the services you offer quickly and effortlessly, from any device.

Self Check-in

No receptionist? No problem. Users can check in and out of your workspace on their own. Habu tracks their time, then uses allowances or bills accordingly.

Member-led Bookings

Our innovative and intuitive design places your meeting rooms front, left and center while creating a brilliant booking experience for your workspace community.

Day Passes

Gone are the days where the pain of selling and managing day passes outweigh the benefits. In a couple of steps, members can purchase without you doing a thing.

Workspace Info

Keep your workspace community informed. Let them know who to contact for support, who's on your team, week-by-week opening hours & how to find your space.

Allowances

With Habu, members always know where they're at with their remaining allowances for the month. Plus, when they're low on credits they can easily top-up in seconds.

Switch Workspace

Got workspaces and bookable spaces in different locations? Your members can switch their location directly from their dashboard.
Coming soon

Community Discovery

Onboarding new members and connecting existing members is easy with your community directory. Habu delivers at-a-glance information about the members in your space, giving them an overview of your community and accelerating conversations and introductions.

And there’s much more to come with in-app chat and a skills-sharing directory, as well as the ability to stream workspace events and bring your network of mentors directly to your workspace community.


Accelerated Relationship Building

When a new member joins your workspace, help them feel at home by linking them up to your online community. From there, they can easily see who's in your community, what they do and connect with them. Once they meet face-to-face they'll know how to start the conversation off on the right note.

Connecting the Skills Economy

With the skills directory, your members can advertise their talents, as well as search for the skills they need for their next project. Call it a 'Jobs Board', 'Talent Pool', or whatever you like. Quite simply, it's a great way to help your freelance community connect and flourish.
Coming soon

Bookings Made Beautifully

There are almost as many ways to book a space as there are coworking spaces. But using Google Calendars, a piece of paper or a mixture of different online tools just doesn’t cut it in a world where users now expect taxis and food to be delivered straight to their phone.

That's why Habu's beautiful user-led booking experience is a game changer. It is elegant, intuitive and simple for your workspace community to use every step of the way, empowering them to make and manage their own bookings. What’s more, you can drive your revenue and room utilization up with powerful tools that enable you to embed an exquisite booking flow directly into your website.

Member Managed Bookings

Letting your members edit their own bookings as well as enabling out-of-hour member bookings for full member autonomy. That means freedom from the grind for you.

Available on any device, anywhere.

User-led bookings are optimized for any device, anywhere. And there's no need to download a separate app for your users. Through the User Area, bookings can be made in seconds.

Your Workplace Market

Super-powered Day Passes

Buying a day pass, or a bundle of day passes couldn't be simpler for your workspace users. You set the details and expiry and they buy them when they want.

Extra Meeting Room Hours

Members running low on allowances? Your users can supercharge their account with customizable booking packages for your event and meeting spaces.

Membership Self-signup

Empower your regular space users to join your coworking community with a delightful self-sign up experience straight from your space's User Area.

Bookings Made Simple

Say goodbye to complicated bookings. It's actually fun for your workspace community to book spaces through our outstanding booking tech. And it's minimal effort for you.

Charge Now or Later

Want members to pay later via auto-billing plus make non-members pay up front? With Habu you can provide a seamless experience for everyone.

Flexible Products

Your workspace users can buy anything you offer, direct through your marketplace. Event and workshop tickets, coffee cups, t-shirts, and just about anything else!

Account Management

We get it. Repetitive questions from members can be tiring and distract you from day-to-day tasks. Questions like, "Hey! Can you send me last month's invoice," or "can you add our company credit card to my account?" all add up to a lot of unnecessary admin time.

With Habu, your members take ownership of the details that matter to them the most: their own. They can update payment details, request changes to membership plans, view past invoices and upcoming charges, plus much more. Providing more autonomy to your members liberates you from a stack of work. That’s something we can all get behind.

Plan Change Management

When it comes to managing plans, there's plenty of back and forth when members want to change things. With Habu, members can schedule changes to their own plans, as well as add or remove add-ons from their subscription.

Payment Transparency

Members are no longer in the dark when it comes to billing and payments. Now they can easily view past and upcoming charges to their account. Ditto for invoices.
Habu streamlines your day-to-day operations bringing clarity and automation to your workspace simply and flexibly. This means you can finally focus on what really matters: the people in your workspace.

Plans & Add-ons

Habu makes plan management a breeze, balancing simplicity and flexibility without sacrificing the power you expect from a cutting-edge workspace management platform.

Our customers love how easy it is to create new plans, refresh old ones, and offer customized subscriptions on a member-by-member basis. At every step of the way, you can structure membership plans to suit your needs, track allowances and control plan visibility all while providing your future members with a frictionless, self-sign up experience.
Watch 'Create a Plan' animation

Full Customization

Combine any mix of meeting room, conference space and hotdesk allowances, plus additional products, to create the perfect plan.

Member Self-signup

For simple, streamlined membership signups, embed plans into your website. A delightful user experience is guaranteed.

Automated Billing

Let our billing engine take care of your monthly invoicing and payment processing.
Never lose track of a late payment again.

Hotdesks

Dean Saunders
Green Events
Email
Phone
dgusto@greenevents.co.uk
0113 299 7654
Check-ins
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09:00
11:00             2h
12:00
18:00             6h
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Hey, this is just a demo... you need sign up to do that!
Robert Ollett
Habu Spaces Ltd
Email
Phone
robert@habu.co
0117 299 3998
Check-ins
start             End              Duration
09:12
12:28            3h 16m
13:10
19:22            6h 12m
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Hey, this is just a demo... you need sign up to do that!
Jak Ollett
Habu Spaces Ltd
Email
Phone
jak@habu.co
0117 299 3998
Check-ins
start             End              Duration
09:22
12:28            3h 6m
13:10
20:00           6h 50m
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Hey, this is just a demo... you need sign up to do that!
Joanne Poleman
Green Events Ltd
Email
Phone
j.poleman@gmail.com
0113 299 7682
Check-ins
start             End              Duration
09:31
12:00           2h 29m
12:45
15:05            2h 20m
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Hey, this is just a demo... you need sign up to do that!
Theadora Schchooka
Red Media
Email
Phone
t.schchooka@redmedia.co.uk
0113 299 7485
Check-ins
start             End              Duration
09:42
12:15             2h 33m
13:00
18:20             5h 20m
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Hey, this is just a demo... you need sign up to do that!
Katherine Geary
Blue Spaces Ltd
Email
Phone
me@bluespacesexample.io
0117 902 7922
Check-ins
start             End              Duration
09:50
12:12            2h 22m
13:06
17:45            4h 39m
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Hey, this is just a demo... you need sign up to do that!
Lucinda Longley
Mauve Stewards
Email
Phone
l.longley@mauve.co
0208 789 1624
Check-ins
start             End              Duration
10:01
12:45           2h 44m
13:00
17:32            4h 32m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Zara Ingledrew
Zaza Foods Ltd
Email
Phone
z.ingledrew@zaza.co
0117 657 2947
Check-ins
start             End              Duration
10:22
12:58            2h 36m
13:28
18:32            5h 4m
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Hey, this is just a demo... you need sign up to do that!
Paul Henry
Phoenix Creations Ltd
Email
Phone
paul@phoenixcreations.net
07885663488
Check-ins
start             End              Duration
10:24
13:10             2h 46m
13:40
21:10             7h 30m
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Hey, this is just a demo... you need sign up to do that!
Robert Gustafson
Design Collective Ltd
Email
Phone
robert@designcollective.coop
0783457627
Check-ins
start             End              Duration
10:36
12:20            1h 44m
12:55
16:30           3h 35m
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Hey, this is just a demo... you need sign up to do that!
Gustavo Hoyton
Green Capital
Email
Phone
gus@greenexample.org
0117 234 5678
Check-ins
start             End              Duration
10:37
13:03             2h 26m
14:00
15:30             1h 30m
Check OutCheck In
Hey, this is just a demo... you need sign up to do that!
Ryan Chatterton
Habu Spaces Ltd
Email
Phone
ryan@habu.co
0117 299 3998
Check-ins
start             End              Duration
10:50
12:01           1h 11m
13:20
19:34            6h 14m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Click around to test the check-in flow!
Hotdesks are at the heart of any flexible workspace, whether you’re running an indie coworking community, a network of enterprise spaces or flex offices for 500+ employees.

Habu eliminates complexity, refining hotdesk management. Users can book ahead, buy day passes or pass bundles, and check themselves in. Walk-ins are managed with elegant efficiency. And at every step along the way, Habu tracks desk usage minute-by-minute. And in 2019 Habu will redefine hotdesk management, bringing pioneering automation to the fore.

Walk-ins not Walk-bys

Keep your space open to new leads who walk-in. Within seconds, you can create an account and take upfront payment. Or just let the clock run for per-minute, hourly & day pricing.

Desk Reservation

Allow members to reserve desks in advance so you always know who to expect without exceeding your per-day capacity. It's all a part of Habu's hands-off hotdesk experience.

Products

It’s never been easier or quicker for workspaces to create a top quality marketplace. The Habu store enables members and non-members to easily access the array of products and services that your workspace offers. And you’re always in control of who can buy what and when they pay with features such as product access levels and upfront-payment vs. pay-later options.

Whether you want to sell day passes, extra meeting room hours events, or t-shirts, with Habu products, your workspace users can buy anytime with a sleek and seamless experience.
Watch 'Buy-a-day-pass' animation

Day Pass & Pass Bundles

Creating & selling day passes couldn't be easier, whether it be a single day pass, a five day pass bundle or anything else.

Easy Online Sales

Embed products in your website or let members buy products via our fantastic User Area. No website genius required.

Visibility Control

You have the power to control who can buy what. Member only, public or private products. The choice is yours.

Simply Better Bookings

Habu provides the industry’s leading toolset for configuring and create booking flows that will set your workspace miles apart from the competition. Our end-to-end, integrated approach streamlines bookings for your members and non-members with exceptional user experience every step of the way.

Whether you offer a self-service booking model or take a more hands-on approach, Habu provides powerful ways to configure and control settings on a space-by-space basis. Our beautifully designed booking platform and commission-free bookings are intuitive to set up and will delight both you and your space users.
Watch 'Make a Booking' animation

Control Space Visibility

Members-only spaces? Publicly bookable spaces? Private spaces? However you like to run things, it couldn't be simpler to control who can view and book your meetings rooms and event spaces.

Deep Configurations

Configure spaces your way with stacks of functionality. Turnaround times between bookings, minimum booking lengths, and out-of-hours bookings for members all in a few clicks.

Get bookings when you want them

Tired of people turning up to your space when you're not about? With Habu, you can set space hours on a per day basis and add in holidays to prevent bookings when the space is closed. No more rogue bookings. 

Stay Organized

With all that buzz going on, you must stay organized. Habu helps by letting you create custom booking types, conduct deep searches of all bookings, create booking tasks, and view daily bookings at a glance. Plus a lot more.

Automated Billing. Or Not. It's your call

It's critical to strike a balance when it comes to automation. Fully automated billing saves time, but manual billing keeps you in control. That's why Habu supports full automation, but with a full set of manual overrides.

CRM

Habu's simple CRM allows you to add qualified leads manually or capture them through Habu's customizable and automated signup forms. Users can add day passes or membership plans, agree to your T&Cs, and complete payment, all in the time it took to read this paragraph. The best part is that you didn't lift a finger.

Filter View

View all your contacts' useful details at glance, such as contact information, upcoming bookings, and membership plans. Filter your view to only those members on a recurring subscription, then filter further by membership type.

Export and Integrate

Export data to view contacts and members in the comfort of a powerful Excel spreadsheet. Plus, add a connection to thousands of other apps such as Mailchimp, Hubspot, and SalesForce via Habu's Zapier integration.

Integrations

We're not out to do it all ourselves. So we integrate with other great tools to let you run your coworking space smoothly, simply and professionally.

Payment Processing

We make online payments simple through our integrations with some of the best payment providers in the world. Whether you're into recurring memberships or one-off payments, we'll track and sync transactions while maintaining payment transparency for you.
Stripe are a global leader in consumer payment processing. Competitive fees and a user-friendly set up that takes moments make this integration invaluable for workspace managers.
Learn more
Adyen are the best kept secret in the business with exceptionally low rates and unmatched commitment to your security, compliance, and extensive global coverage around the world.
Learn more

Accounting

Habu does billing beautifully. But you'll still need to bring our detailed, accurate billing data into a dedicated accounting platform. Where we don't integrate, we provide precise, powerful export functionality.

Xero

Xero are a perfect integration partner with their clean design & simple interface. Our integration ensures invoice reconciliation takes minutes rather than days.
Learn more

Integration with everyone

In the coming months we'll be offering unparalleled accounting integration functionality for spaces. With Habu you'll be able to directly integrate with 15+ accounting platforms.

Export

Using another accounting platform? Or a human accountant? No worries. Habu's invoice exports provide the data you need to stay on top of things.

Coming Soon

We regularly add new integrations to ensure that your Habu account connects to other popular and useful platforms. These are some of the integrations that are on the horizon:
Printer management made easier. Track member printing allowances and charge for extra use.
Just released
Zapier allows you to connect Habu with thousands of apps and trigger almost any action you can dream up.
just released
Cloud-based keyless access control system that lets members enter your space easily and securely from the convenience of their smartphones.
Coming soon

Open API

On top of offering integrations with the software that makes your space tick, we'll also be opening up access to Habu's API, which will enable you to fine tune Habu to your needs and make your experience even more phenomenal. We're looking at Q3 2019 so stay tuned.

Take me to

Accurate and effortless invoicing is at the core of the Habu billing engine. Whether you go for fully automated monthly billing or manual control, we make sure your money matters are taken care of with zero fuss.

Simple. Powerful. Elegant.

Accurate billing, always.

Our customers around the world know the value of efficient, accurate invoicing every month. Habu makes inaccurate billing and lost invoices a thing of the past.

Pro-rated Plans

Stop doing the math or avoiding it. Habu does the calculations for you with first month proration on all new membership plans.

Payment Transparency

Transparency is key to staying on top of things. With payment history, you'll always know where things are at, and so will your members with easy online access to their invoices.

Charges, discounts & tax.

Keep total flexibility on the smallest level with ad hoc charges. Plus, add discounts and customize the tax due on a case-by-case basis.

Automated Invoicing

Let Habu do the heavy-lifting. We'll automatically create and email out all your monthly invoices. This means you'll save hours, if not days, of work.

Automated payments

Fully automate your monthly billing process with auto-payments for members. Using the card on file, we'll take what's owed from the invoice, then update the invoice accordingly.

Accounting Integrations

Make life easy for your bookkeeper by integrating directly with Xero or 15+ other accountancy platforms to synchronize your invoices automatically.
Coming soon

Custom Billing Periods

Let's get real. No workspace is the same. So, if you want to charge by the week, month, quarter or year, we're there to support the way you do things.
Coming soon

Online Payments

We work with best-in-class payment processors to offer you low fees, security and excellent customer experience for online payments.

Invoicing

Accurate invoicing sounds like something you'd expect from every workspace management software right? Sadly, that isn't always the case with some of the leading tools out there.

But at Habu, we’ve raised the industry standard with always-accurate, dynamic and transparent invoicing. Whether you're looking for complete billing automation, manual invoicing, or a mix of both, you can always trust our invoicing engine to power your billing needs with accuracy, efficiency, and flexibility.
Watch 'Auto-Billing-in-90-seconds' animation

Advanced Permissions

Let guests pay upfront and allow the members you trust to pay later. Choosing a different payment experience for members and guests is not only doable in Habu, it's dead simple.

Beautiful. Customizable. Compliant.

Habu retains an elegant design standard for all invoices, but doesn't stop you from customizing your invoice data. Include your logo, all contact info, company ID, tax number, and any other data you need to keep your invoices compliant.

Plans & Add-ons

Plans are the core of a coworking membership. Which means you should be able to add what you want to them. With Habu you can create customizable membership plans that are tailored to your space and brand, complete with allowances for workspaces, meeting rooms, and products in any combination you require.

Let your members build their own plans with add-ons to allow them to customize their experience based on their needs. Add-ons let members sign up for additional services like more meeting room hours, 24/7 access, or extra workspace time, meaning that catering to different type of workspace users has never been easier.

Go Live in Seconds

Making plans in Habu is elegant, simple and super-fast. Add a name, price, and allowances. Set your visibility and you're done. Optionally add additional details and embed in your website. You'll be live in moments.

Member Self-signup

Allow members to sign up to plans on their own. They'll pay a prorated amount up front for their first month, then be billed automatically on the 1st of each month from there on out.

Subscriptions

Habu’s subscriptions engine allows you to further customize membership plans for each individual member's needs, by controlling how and when memberships begin and renew.

With subscriptions you can adjust billing cycles (2019!), activation fees, and discounts. Habu subscription engine offers prorated billing, plan change management, as well as custom plan and add-on pricing at the member level.

Streamlined Customizability

Retain the benefits of standardized plan templates, but customize them on a per member level. Managing package deals, friends and family discounts, or hard negotiators is easy as pie.

Easy Change Management

There's no need to cancel and recreate a subscription when a member wants to make changes. Simply change their membership, add or take away any extras, and Habu will update their subscription with the next billing cycle.

Payments & Accountancy

With best-in-class payment processing partners, Habu can take payment from your members' cards automatically every month, or you can do it yourself with manual card payments.

Accountancy Integrations

Sync directly with Xero? Done. Export your invoice data for other accounting systems? That's simple too!

Payment Integrations

We work with Stripe and Adyen to provide payment processing all over the world and with new payment partners in the pipeline.
© 2019, Habu Spaces Ltd.