Members
Management
Billing
Find out exactly how Habu does that simply and intuitively by exploring our dedicated feature sections.
Members
Members
Management
Management
Billing
Billing
Your members define your workspace. So it makes sense that making things simpler for them makes life simpler for you, and Habu provides the tools to do exactly that.
"Habu is the perfect Goldilocks solution for us. Not too simple, not to complicated, it's just right!

The interface is intuitive and it takes almost no time to get up and running. And on top of all that, the Habu team has given us personal attention every step of the way. We love Habu!”
Julia Berkovitz | The Park | Los Angeles

Member-focused User Area

The Habu User Area is a powerful, white-labeled, and user-friendly toolset that offers member autonomy and liberates you from a stack of day-to-day tasks.

Dashboard

Your white-labeled workspace dashboard allows all of your workspace users–not only members–to see what's going on with their account at a glance.

Simple, intuitive controls allow users to make bookings and check in, top-up allowances and access just about any of the services you offer smoothly and seamlessly, straight from their laptops or mobile devices.

Self Check-in

No receptionist? No problem. Users can check in and out of your workspace on their own. Habu tracks their time, then uses allowances or bills accordingly.

Member-led Bookings

Our innovative and intuitive design places your meeting rooms front, left and center while creating a brilliant booking experience for your workspace community.

Day Passes

Gone are the days where the pain of selling and managing day passes outweigh the benefits. In a couple of steps, members can purchase without you doing a thing.

Workspace Info

Keep your workspace community informed. Let them know who to contact for support, who's on your team, week-by-week opening hours & how to find your space.

Allowances

With Habu, members always know where they're at with their remaining allowances for the month. Plus, when they're low on credits they can easily top-up in seconds.

Switch Workspace

Got workspaces and bookable spaces in different locations? Your members can switch their location directly from their dashboard.
Due Nov 2018

Community Discovery

Don't worry, we're not building yet-another-social-platform. The Habu community directory provides at-a-glance information about members in your space, which allows members to get off on the right foot with one another.

While there is more to come with in-app chat and a searchable skills-sharing directory, these will be built with connections to your existing social, mentorship, and support ecosystems in mind, not as a replacement to them.

Accelerated Relationship Building

When a new member joins your workspace, help them feel at home by linking them up to your online community. From there, they can easily see who's in your community, what they do and connect with them. Once they meet face-to-face they'll know how to start the conversation off on the right note.

Connecting the Skills Economy

With the skills directory, your members can advertise their talents, as well as search for the skills they need for their next project. Call it a 'Jobs Board', 'Talent Pool', or whatever you like. Quite simply, it's a great way to help your freelance community connect and flourish.
Due jan 2019

Bookings Made Beautifully

We've worked in many coworking spaces around the world. There are some where bookings are made on a piece of paper, some via google calendars, even some where simply grabbing the space when it's empty is Kosher. However, none of these are a great experience for coworkers or community managers.

That's why Habu's beautiful user-led booking experience is a game changer. It is elegant, intuitive and simple for your workspace community to use every step of the way, which makes your space look incredible and makes your life a whole lot easier.

Member Managed Bookings

Letting your members edit their own bookings as well as enabling out-of-hour member bookings for full member autonomy. That means freedom from the grind for you.

Available on any device, anywhere.

User-led bookings are optimized for any device, anywhere. And there's no need to download a separate app for your users. Through the User Area, bookings can be made in seconds.

Your Workplace Market

Super-powered Day Passes

Buying a day pass, or a bundle of day passes couldn't be simpler for your workspace users. You set the details and expiry and they buy them when they want.

Extra Meeting Room Hours

Members running low on allowances? Your users can supercharge their account with customizable booking packages for your event and meeting spaces.

Membership Self-signup

Empower your regular space users to join your coworking community with a delightful self-sign up experience straight from your space's User Area.

Bookings Made Simple

Say goodbye to complicated bookings. It's actually fun for your workspace community to book spaces through our outstanding booking tech. And it's minimal effort for you.

Charge Now or Later

Want members to pay later via auto-billing plus make non-members pay up front? With Habu you can provide a seamless experience for everyone.
Due Sept 2018

Flexible Products

Your workspace users can buy anything you offer, direct through your marketplace. Event and workshop tickets, coffee cups, t-shirts, and just about anything else!

Account Management

We get it. Repetitive questions from members can be tiring and distract from your day-to-day tasks. Questions like, "Hey! Can you send me last month's invoice," or "can you add our company credit card to my account?" all add up to lots of unnecessary admin time.

With Habu, your members take ownership of the details that matter to them the most: their own. Members can update payment details, request changes to membership plans, view past invoices and upcoming charges, plus much more. Providing your members with more autonomy means liberation from a stack of work.

Plan Change Management

When it comes to managing plans, there's plenty of back and forth when members want to change things. With Habu, members can schedule changes to their own plans, as well as add or remove add-ons from their subscription.

Payment Transparency

Members are no longer in the dark when it comes to billing and payments. Now they can easily view past and upcoming charges to their account. Ditto for invoices.
Habu streamlines your day-to-day operations bringing clarity and automation to your workspace simply and flexibly. This means you can finally focus on what really matters: the people in your workspace.
"We searched high and low, and test drove just about every coworking platform out there. Hands down Habu is the cream of the crop! From the very first connection the on-boarding process was frictionless, effortless, and smooth.

If design, intuitive processes, and helpful friendly support is what you’re looking for… look no further than Habu."
Greg Ramsey | Founder & CEO at dropin™

Member Management

Habu is incredibly flexible, which means you can structure membership plans and subscriptions however you need.

Plans & Add-ons

Full Customization

Combine any mix of meeting room, conference space and hotdesk allowances, plus additional products, to create the perfect plan.

Member Self-signup

For simple, streamlined membership signups, embed plans into your website. A delightful user experience is guaranteed.

Automated Billing

Let our billing engine take care of your monthly invoicing and payment processing.
Never lose track of a late payment again.

Hotdesks

Dean Saunders
Green Events
Email
Phone
dgusto@greenevents.co.uk
0113 299 7654
Check-ins
start             End              Duration
09:00
11:00             2h
12:00
18:00             6h
Check OutCheck In
Hey, this is just a demo... you need sign up to do that!
Robert Ollett
Habu Spaces Ltd
Email
Phone
robert@habu.co
0117 299 3998
Check-ins
start             End              Duration
09:12
12:28            3h 16m
13:10
19:22            6h 12m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Jak Ollett
Habu Spaces Ltd
Email
Phone
jak@habu.co
0117 299 3998
Check-ins
start             End              Duration
09:22
12:28            3h 6m
13:10
20:00           6h 50m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Joanne Poleman
Green Events Ltd
Email
Phone
j.poleman@gmail.com
0113 299 7682
Check-ins
start             End              Duration
09:31
12:00           2h 29m
12:45
15:05            2h 20m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Theadora Schchooka
Red Media
Email
Phone
t.schchooka@redmedia.co.uk
0113 299 7485
Check-ins
start             End              Duration
09:42
12:15             2h 33m
13:00
18:20             5h 20m
Check OutCheck In
Hey, this is just a demo... you need sign up to do that!
Katherine Geary
Blue Spaces Ltd
Email
Phone
me@bluespacesexample.io
0117 902 7922
Check-ins
start             End              Duration
09:50
12:12            2h 22m
13:06
17:45            4h 39m
Check OutCheck In
Hey, this is just a demo... you need sign up to do that!
Lucinda Longley
Mauve Stewards
Email
Phone
l.longley@mauve.co
0208 789 1624
Check-ins
start             End              Duration
10:01
12:45           2h 44m
13:00
17:32            4h 32m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Zara Ingledrew
Zaza Foods Ltd
Email
Phone
z.ingledrew@zaza.co
0117 657 2947
Check-ins
start             End              Duration
10:22
12:58            2h 36m
13:28
18:32            5h 4m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Paul Henry
Phoenix Creations Ltd
Email
Phone
paul@phoenixcreations.net
07885663488
Check-ins
start             End              Duration
10:24
13:10             2h 46m
13:40
21:10             7h 30m
Check OutCheck In
Hey, this is just a demo... you need sign up to do that!
Robert Gustafson
Design Collective Ltd
Email
Phone
robert@designcollective.coop
0783457627
Check-ins
start             End              Duration
10:36
12:20            1h 44m
12:55
16:30           3h 35m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Gustavo Hoyton
Green Capital
Email
Phone
gus@greenexample.org
0117 234 5678
Check-ins
start             End              Duration
10:37
13:03             2h 26m
14:00
15:30             1h 30m
Check OutCheck In
Hey, this is just a demo... you need sign up to do that!
Ryan Chatterton
Habu Spaces Ltd
Email
Phone
ryan@habu.co
0117 299 3998
Check-ins
start             End              Duration
10:50
12:01           1h 11m
13:20
19:34            6h 14m
Check InCheck Out
Hey, this is just a demo... you need sign up to do that!
Click around to test the check-in flow!
Hotdesk management can be challenging, but Habu provides the tools you need to stay on top of daily desk usage.

We track everything and simplify member check-ins. If you forget to check someone out, or your members forget to check out themselves, Habu does it automatically at a set time you've specified.
  • Per-Minute, Hourly & Daily Pricing
  • Sell Day passes & pass bundles
  • Edit Past Check-ins
  • Create Hotdesk Reservations
  • Manage Walk-Ins
  • Set Auto Check-out time

Walk-ins not Walk-bys

Keep your space open to new leads who walk-in. Within seconds, you can create an account and take upfront payment. Or just let the clock run for per-minute, hourly & day pricing.

Desk Reservation

Allow members to reserve desks in advance so you always know who to expect without exceeding your per-day capacity. It's all a part of Habu's hands-off hotdesk experience.
due Oct 2018

Products

Offering a rich array of products to both members and non-members is critical to the success of your coworking space. Luckily, Habu provides flexibility, functionality and user experience that lets you cater to your specific audience.

Want to create day passes or day pass bundles? Check. Extra meeting room hours? Easy. Events? No problemo.

T-shirts, coffee cups, and just about anything else you want to sell are entirely possible with minimal fuss, plus it's all easily integrated into your website or sold via the Habu user area.
  • day passes & day Bundles
  • Special One-Time offers
  • meeting room Hours
  • product expiry dates
  • User Area Store
  • Website ecommerce
  • Sell events & workshops
  • Control Who Can Buy What

Day Pass & Pass Bundles

Creating & selling day passes couldn't be easier, whether it be a single day pass, a five day pass bundle or anything else.

Easy Online Sales

Embed products in your website or let members buy products via our fantastic User Area. No website genius required.

Visibility Control

You have the power to control who can buy what. Member only, public or private products. The choice is yours.

Booking Management

Habu provides industry leading tools for you to configure and create booking flows that will set your coworking space apart from the competition.

Simply Better Bookings

Booking management can be a complex and confusing chore. That's why we've created an outstanding toolset that enables you to streamline bookings for members and non-members alike, but retain the level of detailed control you need on a case by case basis.

Habu bookings are simple to set up, with powerful space-by-space controls and beautifully designed flows, plus commission-free bookings for both you and your space users.
  • Daily & hourly pricing
  • Bookable space allowances
  • Book Room Resources & Extras
  • notifications
  • calendar integrations
  • task management

Control Space Visibility

Members-only spaces? Publicly bookable spaces? Private spaces? However you like to run things, it couldn't be simpler to control who can view and book your meetings rooms and event spaces.

Deep Configurations

Configure spaces your way with stacks of functionality. Turnaround times between bookings, minimum booking lengths, and out-of-hours bookings for members all in a few clicks.

Get bookings when you want them

Tired of people turning up to your space when you're not about? With Habu, you can set space hours on a per day basis and add in holidays to prevent bookings when the space is closed. No more rogue bookings. 

Stay Organized

With all that buzz going on, you must stay organized. Habu helps by letting you create custom booking types, conduct deep searches of all bookings, create booking tasks, and view daily bookings at a glance. Plus a lot more.

Automated Billing. Or Not. It's your call

It's critical to strike a balance when it comes to automation. Fully automated billing saves time, but manual billing keeps you in control. That's why Habu supports full automation, but with a full set of manual overrides.

Booking Inquiry Forms

With customizable inquiry forms, you can keep external booking inquiries and generate new space hire leads, all while creating separate booking flows for members and non-members.

CRM

Habu's simple CRM allows you to add qualified leads manually or capture them through Habu's customizable and automated signup forms. Users can add day passes or membership plans, agree to your T&Cs, and complete payment, all in the time it took to read this paragraph. The best part is that you didn't lift a finger.

Filter View

View all your contacts' useful details at glance, such as contact information, upcoming bookings, and membership plans. Filter your view to only those members on a recurring subscription, then filter further by membership type.

Export and Integrate

Export data to view contacts and members in the comfort of a powerful Excel spreadsheet. Plus, add a connection to thousands of other apps such as Mailchimp, Hubspot, and SalesForce via Habu's Zapier integration.

Integrations

We're not out to do it all ourselves. So we integrate with other great tools to let you run your coworking space smoothly, simply and professionally.

Payment Processing

We make online payments simple through our integrations with some of the best payment providers in the world. Whether you're into recurring memberships or one-off payments, we'll track and sync transactions while maintaining payment transparency for you.
Stripe are a global leader in consumer payment processing. Competitive fees and a user-friendly set up that takes moments make this integration invaluable for workspace managers.
Learn more
Adyen are the best kept secret in the business with exceptionally low rates and unmatched commitment to your security, compliance, and extensive global coverage around the world.
Learn more

Accounting

Habu does billing beautifully. But you'll still need to bring our detailed, accurate billing data into a dedicated accounting platform. Where we don't integrate, we provide precise, powerful export functionality.

Xero

Xero are a perfect integration partner with their clean design & simple interface. Our integration ensures invoice reconciliation takes minutes rather than days.
Learn more

Integration with everyone

In the coming months we'll be offering unparalleled accounting integration functionality for spaces. With Habu you'll be able to directly integrate with 15+ accounting platforms.
due nov 2018

Export

Using another accounting platform? Or a human accountant? No worries. Habu's invoice exports provide the data you need to stay on top of things.

Coming Soon

We regularly add new integrations to ensure that your Habu account connects to other popular and useful platforms. These are some of the integrations that are on the horizon:
Printer management made easier. Track member printing allowances and charge for extra use.
Just released
Zapier allows you to connect Habu with thousands of apps and trigger almost any action you can dream up.
just released
Cloud-based keyless access control system that lets members enter your space easily and securely from the convenience of their smartphones.
Estimated oct 2018
Cloud-based keyless access control system that lets members enter your space easily and securely from the convenience of their smartphones.
Estimated oct 2018
Sync your members and contacts from Habu with your mailing list. This integration is, you guessed it, fully GDPR compliant.
Estimated sept 2018
Invite members from Habu to join your community slack channel and even send payment reminders.
Estimated Nov 2018

Open API

On top of offering integrations with the software that makes your space tick, we'll also be opening up access to Habu's API, which will enable you to fine tune Habu to your needs and make your experience even more phenomenal. We're looking at Q1 2019 so stay tuned.

Take me to

Accurate and effortless invoicing is at the core of the Habu billing engine. Whether you go for fully automated monthly billing or manual control, we make sure your money matters are taken care of with zero fuss.
“Habu has massively simplified our invoicing and payments system & our members love it!

They’re a truly valuable partner as we grow our business. By making practical & intuitive booking processes, Habu has really eased our day-to-day management.”
Steve Upham | Founder | Altspace

Simple. Powerful. Elegant.

Accurate billing, always.

Our customers around the world know the value of efficient, accurate invoicing every month. Habu makes inaccurate billing and lost invoices a thing of the past.

Pro-rated Plans

Stop doing the math or avoiding it. Habu does the calculations for you with first month proration on all new membership plans.

Payment Transparency

Transparency is key to staying on top of things. With payment history, you'll always know where things are at, and so will your members with easy online access to their invoices.

Charges, discounts & tax.

Keep total flexibility on the smallest level with ad hoc charges. Plus, add discounts and customize the tax due on a case-by-case basis.

Automated Invoicing

Let Habu do the heavy-lifting. We'll automatically create and email out all your monthly invoices. This means you'll save hours, if not days, of work.

Automated payments

Fully automate your monthly billing process with auto-payments for members. Using the card on file, we'll take what's owed from the invoice, then update the invoice accordingly.

Accounting Integrations

Make life easy for your bookkeeper by integrating directly with Xero or 15+ other accountancy platforms to synchronize your invoices automatically.
quickbooks & more due nov 2018

Custom Billing Periods

Let's get real. No workspace is the same. So, if you want to charge by the week, month, quarter or year, we're there to support the way you do things.
due Nov 2018

Online Payments

We work with best-in-class payment processors to offer you low fees, security and excellent customer experience for online payments.

Invoicing

Accurate invoicing. Sounds like something you'd expect from any workspace management software right? Sadly, that just isn't the case with some of the leading tools out there.

But at Habu, we're raising the industry standard with always-accurate, dynamic and transparent invoicing. Whether you're looking for complete billing automation, manual invoicing, or limited automation with manual controls, you can trust our invoicing engine to power your billing needs simply and efficiently.
  • automated billing + Full manual control
  • Invoice History Log
  • billing data Export
  • Custom Charges, unit prices & Discounts
  • Full refunds within habu
  • prepay & postpay billing

Advanced Permissions

Let guests pay upfront and allow the members you trust to pay later. Choosing a different payment experience for members and guests is not only doable in Habu, it's dead simple.

Beautiful. Customizable. Compliant.

Habu retains an elegant design standard for all invoices, but doesn't stop you from customizing your invoice data. Include your logo, all contact info, company ID, tax number, and any other data you need to keep your invoices compliant.

Plans & Add-ons

Plans are the what of a coworking membership. Which means you should be able to add what you want to them. That's why with Habu you can create totally customizable membership plans that are tailored to your space and brand, complete with allowances for workspace, meeting rooms, and products in any combination you can dream up.

What's more, you can allow members to subscribe to plan add-ons for even more customization on a per-member basis.
  • simple plan creation
  • powerful add-on functionality
  • Embed plans in your website
  • Plan visibility controls

Go Live in Seconds

Making plans in Habu is elegant, simple and super-fast. Add a name, price, and allowances. Set your visibility and you're done. Optionally add additional details and embed in your website. You'll be live in moments.

Member Self-signup

Allow members to sign up to plans on their own. They'll pay a prorated amount up front for their first month, then be billed automatically on the 1st of each month from there on out.

Subscriptions

Subscriptions sound similar to plans, but they're different. Subscriptions are the when and how of a membership, and they allow you to even further customize your plans each individual member's needs.

This means things like billing cycles, activation fees, and discounts. Plus, with Habu's subscriptions system you can set custom prices for an individual member's plan, as well as for any add-ons they've subscribed to.
  • Pro-rata billing
  • Schedule plan changes & cancellations
  • membership add-ons
  • Send admin-made offers to prospects (coming soon)
  • Member self-signup
  • Per subscription customization

Streamlined Customizability

Retain the benefits of standardized plan templates, but customize them on a per member level. Managing package deals, friends and family discounts, or hard negotiators is easy as pie.

Easy Change Management

There's no need to cancel and recreate a subscription when a member wants to make changes. Simply change their membership, add or take away any extras, and Habu will update their subscription with the next billing cycle.

Payments & Accountancy

With best-in-class payment processing partners, Habu can take payment from your members' cards automatically every month, or you can do it yourself with manual card payments.

Accountancy Integrations

Sync directly with Xero? Done. Export your invoice data for other accounting systems? That's simple too!

Payment Integrations

We work with Stripe and Adyen to provide payment processing all over the world and with new payment partners in the pipeline.
© 2018, Habu Spaces Ltd.